Finance Statements 2020
The Parish Council is a publicly accountable body and its financial position should be open to public scrutiny.
Statement of Account for End of Financial Year to March 2020 and scanned document for March 2020
Annual Return Accounting Statement for End of Financial Year March 2020 and scanned document for March 2020
Bank Reconciliation for End of Financial Year to March 2020 and scanned document for March 2020
Significant Variances for End of Financial Year to March 2020 and scanned document for March 2020
Certificate of Audit Exemption - Certificate of Exemption 2019-20
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Annual Internal Audit Report 2022/23
LONGSDON PARISH COUNCIL
www.longsdonpc.org.uk
During the financial year ended 31 March 2023, this authority’s internal auditor acting independently and on the basis of an assessment of risk, carried out a selective assessment of compliance with the relevant procedures and controls in operation and obtained appropriate evidence from the authority.
The internal audit for 2022/23 has been carried out in accordance with this authority’s needs and planned coverage. On the basis of the findings in the areas examined, the internal audit conclusions are summarised in this table. Set out below are the objectives of internal control and alongside are the internal audit conclusions on whether, in all significant respects, the control objectives were being achieved throughout the financial year to a standard adequate to meet the needs of this authority.
Internal control objective | Yes | No* | Not covered** | |
A. | Appropriate accounting records have been properly kept throughout the financial year | ✓ | ||
B. | This authority complied with its financial regulations, payments were supported by invoices, all expenditure was approved and VAT was appropriately accounted for. | ✓ | ||
C. | This authority assessed the significant risks to achieving its objectives and reviewed the adequacy of arrangements to manage these. | ✓ | ||
D. | The precept or rates requirement resulted from an adequate budgetary process; progress against the budget was regularly monitored; and reserves were appropriate. | ✓ | ||
E. | Expected income was fully received, based on correct prices, properly recorded and promptly banked; and VAT was appropriately accounted for | ✓ | ||
F. | Petty cash payments were properly supported by receipts, all petty cash expenditure was approved and VAT appropriately accounted for. | N/A | ||
G. | Salaries to employees and allowances to members were paid in accordance with this authority’s approvals, and PAYE and NI requirements were properly applied. | ✓ | ||
H. | Asset and investments registers were complete and accurate and properly maintained. | ✓ | ||
I. | Periodic bank account reconciliations were properly carried out during the year. | ✓ | ||
J. | Accounting statements prepared during the year were prepared on the correct accounting basis (receipts and payments or income and expenditure), agreed to the cash book, supported by an adequate audit trail from underlying records and where appropriate debtors and creditors were properly recorded. | ✓ | ||
K. | If the authority certified itself as exempt from a limited assurance review in 2021/22, it met the exemption criteria and correctly declared itself exempt. (If the authority had a limited assurance review of its 2021/22 AGAR tick “not covered”) | ✓ | ||
L. | The authority publishes information on a website/webpage, up to date at the time of the internal audit, in accordance with the Transparency code for smaller authorities. | ✓ | ||
M. | In the year covered by this AGAR, the authority correctly provided for a period for the exercise of public rights as required by the Accounts and Audit Regulations (during the 2022-23 AGAR period, were public rights in relation to the 2021-22 AGAR evidenced by a notice on the website and/or authority approved minutes confirming the dates set). | ✓ | ||
N. | The authority has complied with the publication requirements for 2021/22 AGAR (see AGAR Page 1 Guidance Notes). |
✓ |
O. | (For local councils only) | Yes | No* | Not applicable |
Trust funds (including charitable) – The council met its responsibilities as a trustee |
For any other risk areas identified by this authority adequate controls existed (list any other risk areas on separate sheets if needed).
Date(s) internal audit undertaken | Name of person who carried out the internal audit |
15/06/2023 | D. M. CORBISHLEY |
Signature of person who carried out the internal audit |
D M Corbishley | Date | 15/06/2023 |
*If the response is 'no' please state the implications and action being taken to address any weakness in control identified (add separate sheets if needed).
**Note: If the response is 'not covered' please state when the most recent internal audit work was done in this area and when it is next planned; or, if coverage is not required, the annual internal audit report must explain why not (add separate sheets if needed).
Annual Governance and Accountability Return 2022/23 Part 2 Page 4 of 6
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Section 1 – Annual Governance Statement 2022/23
We acknowledge as the members of:
LONGSDON PARISH COUNCIL
our responsibility for ensuring that there is a sound system of internal control, including arrangements for the preparation of the Accounting Statements. We confirm, to the best of our knowledge and belief, with respect to the Accounting Statements for the year ended 31 March 2023, that:
Agreed | |||||
Yes | No | Yes’ means that this authority: | |||
1. | We have put in place arrangements for effective financial management during the year, and for the preparation of the accounting statements. | ✓ | prepared its accounting statements in accordance with the Accounts and Audit Regulations. | ||
2. | We maintained an adequate system of internal control including measures designed to prevent and detect fraud and corruption and reviewed its effectiveness. | ✓ | made proper arrangements and accepted responsibility for safeguarding the public money and resources in its charge. | ||
3. | We took all reasonable steps to assure ourselves that there are no matters of actual or potential non-compliance with laws, regulations and Proper Practices that could have a significant financial effect on the ability of this authority to conduct its business or manage its finances. | ✓ | has only done what it has the legal power to do and has complied with Proper Practices in doing so. | ||
4. | We provided proper opportunity during the year for the exercise of electors’ rights in accordance with the requirements of the Accounts and Audit Regulations. | ✓ | during the year gave all persons interested the opportunity to inspect and ask questions about this authority’s accounts. | ||
5. | We carried out an assessment of the risks facing this authority and took appropriate steps to manage those risks, including the introduction of internal controls and/or external insurance cover where required. | ✓ | considered and documented the financial and other risks it faces and dealt with them properly. | ||
6. | We maintained throughout the year an adequate and effective system of internal audit of the accounting records and control systems. | ✓ | arranged for a competent person, independent of the financial controls and procedures, to give an objective view on whether internal controls meet the needs of this smaller authority. | ||
7. | We took appropriate action on all matters raised in reports from internal and external audit. | ✓ | responded to matters brought to its attention by internal and external audit. | ||
8. | We considered whether any litigation, liabilities or commitments, events or transactions, occurring either during or after the year-end, have a financial impact on this authority and, where appropriate, have included them in the accounting statements. | ✓ | disclosed everything it should have about its business activity during the year including events taking place after the yearend if relevant. | ||
9. | (For local councils only) Trust funds including charitable. In our capacity as the sole managing trustee we discharged our accountability responsibilities for the fund(s)/assets, including financial reporting and, if required, independent examination or audit. | Yes | No | N/A | has met all of its responsibilities where as a body corporate it is a sole managing trustee of a local trust or trusts. |
✓ |
*For any statement to which the response is ‘no’, an explanation must be published
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Other information required by the Transparency Code (not part of the Annual Governance Statement) | ||
The authority website/webpage is up to date and the information required by the Transparency Code has been published. | Yes | No |
✓ |
www.longsdonpc.org.uk
Annual Governance and Accountability Return 2022/23 Part 2 Local Councils, Internal Drainage Boards and other Smaller Authorities |
Page 5 of 6 |
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Certificate of Exemption – AGAR 2022/23 Form 2
To be completed by smaller authorities where the higher of gross income or gross expenditure did not exceed £25,000 in the year of account ended 31 March 2023, and that wish to certify themselves as exempt from a limited assurance review under Section 9 of the Local Audit (Smaller Authorities) Regulations 2015
There is no requirement to have a limited assurance review or to submit an Annual Governance and Accountability Return to the external auditor, provided that the authority has certified itself as exempt at a meeting of the authority after 31 March 2023 and a completed Certificate of Exemption is submitted no later than 30 June 2023 notifying the external auditor.
LONGSDON PARISH COUNCIL
certifies that during the financial year 2022/23, the higher of the authority’s total gross income for the year or total gross annual expenditure, for the year did not exceed £25,000
Total annual gross income for the authority 2022/23: | £5,443 |
Total annual gross expenditure for the authority 2022/23: | £4,274 |
There are certain circumstances in which an authority will be unable to certify itself as exempt, so that a limited assurance review will still be required. If an authority is unable to confirm the statements below then it cannot certify itself as exempt and it must submit the completed Annual Governance and Accountability Return Part 3 to the external auditor to undertake a limited assurance review for which a fee of £200 +VAT will be payable.
By signing this Certificate of Exemption you are confirming that:
- The authority was in existence on 1st April 2018
- In relation to the preceding financial year (2021/22), the external auditor has not:
- issued a public interest report in respect of the authority or any entity connected with it
- made a statutory recommendation to the authority, relating to the authority or any entity connected with it
- issued an advisory notice under paragraph 1(1) of Schedule 8 to the Local Audit and Accountability Act 2014 (“the Act”), and has not withdrawn the notice
- commenced judicial review proceedings under section 31(1) of the Act
- made an application under section 28(1) of the Act for a declaration that an item of account is unlawful, and the application has not been withdrawn nor has the court refused to make the declaration
- The court has not declared an item of account unlawful after a person made an appeal under section 28(3) of the Act.
If the above statements apply and the authority neither received gross income, nor incurred gross expenditure, exceeding £25,000, then the Certificate of Exemption can be signed and a copy submitted to the external auditor either by email or by post (not both).
The Annual Internal Audit Report, Annual Governance Statement, Accounting Statements, an analysis of variances and the bank reconciliation plus the information required by Regulation 15 (2), Accounts and Audit Regulations 2015 including the period for the exercise of public rights still need to be fully completed and, along with a copy of this certificate, published on the authority website/webpage* before 1 July 2023.
Signing this certificate confirms the authority will comply with the publication requirements.
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ONLY this Certificate of Exemption should be returned EITHER by email OR by post (not both) as soon as possible after certification to your external auditor, but no later than 30 June 2023. Reminder letters incur a charge of £40 +VAT
Annual Governance and Accountability Return 2022/23 Form 2 | Page 3 of 6 |
Local Councils, Internal Drainage Boards and other Smaller Authorities |
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LONGSDON PARISH COUNCIL
2022 / 2023
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